Digital Personnel File
& Document Management

Digital Personnel File & Document Management

The digital personnel file is the central entry point for your employee administration. It provides you with all information about the employee in a digital and structured format, all in one single location.

Thanks to the Dynamics platform integration, you even have access to all information from other departments. This also means that data islands and multiple data entry are a thing of the past. All tasks are completed in one single uniform interface: in Outlook, in your browser or mobile with all common end devices, if you wish.

Integrated Personnel File 2.0

With conventional HR programs from the times of IT islands you were able to maintain some parts of employee data in the personnel administration. In HR for Dynamics you can see ALL the employee's data in his digital personnel file, including documents and data from other departments, such as:

• Commissions from the sales department
• Working hours from Time & Attendance
• Customer satisfaction from customer service
• Project hours from project management
• Absences from production

But how does it work? The Microsoft Dynamics 365 Business Platform allows HR, departments and employees to work together without any restrictions immediately after the system goes live - without time-consuming integration projects!

Comfortable creation and editing of documents through Microsoft Office Integration

HR for Dynamics makes creating and editing documents more convenient than ever before. Through the integration of Microsoft Word, documents such as frequently used forms and confirmations can be created easily and quickly directly in the solution. Employees can then complete and sign them digitally. Likewise, several people can work on a document at the same time and changes can be easily tracked. This saves a lot of time and paper!

Digitalization of documents – for a paperless future!

What used to be, and partly still is, stored in countless paper folders is now done digitally.

This brings advantages: Search functions enable you to find exactly the HR document you need within seconds. A predefined folder and document structure helps you to systematically manage employee data and maintain an overview.

From now on, going through folders in search of documents and endless walks to the file cabinet are finally a thing of the past!

Digital Document Management

Not only "old" documents are stored digitally, but new documents do not even find their way onto paper. HR for Dyamics gives you the opportunity to create and sign documents electronically in a very simple way.

Document authenticity and security can of course also be guaranteed: for example, documents are automatically write-protected as soon as they are signed, to prevent subsequent changes. Versioning and change management also contribute to the security of documents.

Signed documents are automatically stored in the corresponding order structure. No printing and filing necessary!

Document Templates

The solution provides a large library of contract templates and document templates for all areas of HR management. Start out-of-the-box with best practice templates of companies in your industry or create your own templates.

Use these templates to create contracts, cover letters, etc. ready for signature in Word format in just a few seconds. All relevant personnel data is automatically inserted. You can further edit the finished document and automatically attach it to the personnel file.

• Library of document templates for all HR areas
• Work certificates, warnings, notices of termination, cover letters, etc.
• Templates can be modified individually
• Automatic enrichment with personnel data
• Document ready for signature can be further processed
• Add and use your own templates

Experience HR for Dynamics live

Experience innovative HR Management in the Microsoft Ecosystem live! In an online presentation, one of our HR experts will show you solutions for your individual requirements. At the same time, you will get to know innovative HR Best Practices.

What's the benefit of a 60 minute live presentation?

• You will see innovative solutions for your planned improvements in HR
• You will get a deeper impression of the solution
• Your questions from HR and IT will be answered immediately
• You will be able to better assess the benefits for your company

Experience innovative HR Management now live