Time & Attendance in Microsoft Dynamics 365

Time & Attendance

The Module Time & Attendance module provides all features needed to track, report and process your employees' attendance and working hours.

Employees are able to track their attendance and working hours. Managers and HR can approve these time entries, create reports on the provided information and transfer the data to be processed in further systems.

Once you have made your purchase decision, all departments are directly able to work fully integrated. Data islands are eliminated and multiple data entries are avoided.

All tasks are completed in a standardized interface - simply use your Outlook, preferred browser or all common end devices.

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Integrated Time & Attendance Module

The Time Management module provides you with all the functions you need to track, evaluate and further process the attendances and work performance of your employees.

Every company is different, every employee and every situation requires different ways of time tracking. In the solution, employees have six different options for time tracking.

Rules and regulations for breaks and working hours ensure compliance and work safety. Supervisors and HR always have an overview of current attendances and can evaluate all data and correct it, if necessary.

Standard integrations to common ERP systems and to the Dynamics 365 module Project Service Automation (PSA) are directly available.

Time & Attendance Highlights

Complete solution for tracking attendance and working hours
Integrated time control functions
Mandatory break rules
Rules and regulations for time bookings incl. maximum working hours
Time accounts and overtime hours
Current employee attendances at a glance
Time sheet capturing either on processes, projects, cost centers or other allocations
Daily, weekly, monthly and yearly overviews
Transfer of times and hours to payroll
Option to automatically book out incl. information to supervisors
Real-time dashboards and reports as well as export to Excel
Integration to Teams Shift

Time & Attendance for Microsoft Teams

Time & Attendance for Teams extends Microsoft Teams with a complete solution for attendance and working hours.

It provides all the functions you need to track, evaluate and further process the attendances and work performance of your employees.

All tasks are completed in the Microsoft Teams interface - simply use your Outlook, preferred browser or all common end devices.

Screenshot Gallery
Time & Attendance for Microsoft Teams

Get a first impression about the look and feel. The modern User Interface is adopting to all end devices and formfactors. For more insights reach out to our team.

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Time and Attendance

Working Hours Virtual Time Clock Leave Request Active Attendances Absence Calendar

More routine when working from home

Time tracking at home in familiar Microsoft Teams
Login with your windows password
Overview of achieved and remaining working hours - even in a dynamic work environment at home
Overview of maximum working hours for employees
Overview of employees' current attendances and absences (e.g. leave) for supervisors and HR
Overview of target hours and maximum working time for HR managers
Possibility of monitoring compliance with agreed working hours

Time tracking - as individual as you are

Every company is different, every employee and every situation requires different ways of time tracking. Finally there is a solution that combines all requirements for innovative time tracking.

How do we do that? We offer six different ways of time tracking, which you can combine with almost any of your favorite devices. There is a suitable solution for every situation and every employee.

Employee Cockpit
Virtual or physical time clocks
Tracking via start/stop button
Tracking via a grid (similar to Excel)
Time tracking directly in Outlook, browser, via tablet or smartphone
Tracking while working in the office, from home or while traveling
Integration of data entry terminals

Irregular working hours? Easily organized and tracked!

Also irregular working hours can be planned easily and simply by HR managers with work patterns. This is especially helpful for all the employees that don't have a "nine to five job" or consistent working hours like part-timers, apprentices, working students as well as seasonal workers and shift workers. Work patterns offer a maximum of flexibility to the HR Manager as they allow for spontaneous changes in the work schedule.

With time accounts Time Accounts HR for Dynamics is perfectly tailored to your individual needs in terms of time and attendance. Every kind of working hours can be collected in various time accounts which can be configured in detail. This makes it very easy to process working hours (e.g. overtime, excess hours, night work, etc.) no matter which country- or industry-specific standards need to be considered.

Teams Shift Integration

HR for Dynamics offers a direct integration to Teams Shift, Microsoft's shift scheduling tool. Teams Shift offers a convenient and visual planning tool for scheduling employees' working hours. Where once a lot of time and effort had to be spent on sophisticated shift planning, now a few clicks is all it takes. Employees from different departments, with different working hours and employment terms can easily be assigned to different shifts in Microsoft Teams Shift - without duplicate data maintenance, of course, as all working hours are transferred directly to HR for Dynamics! Scheduling shifts has never been so easy! Learn more

Virtual time clock highlights

Virtual time clock for PCs, laptops, smartphones and tablets
No hardware, key cards or tokens required
Dashboard with overviews of today & current week
Configuration of the available stamp options
Different attendance types, e.g. travel, remote work, off-site work
Rules and regulations for mandatory breaks and working hours
Shift planning taken into account
Automatic checkout incl. information of supervisor
Manual adjustment by HR, supervisors or employees
Limitation of time stamps by geofencing or IP address range
Time management for transferring times to payroll accounting
Overtime rules can be filed
Time summaries at day, week, month, year level

Time Tracking Terminals Integration included

The connection of time tracking terminals from leading manufacturers is already included in the solution. The fast and easy connection of terminals is therefore guaranteed. The terminals enable your employees to track their times using tokens or key cards and the integration to the world market leader Dormakaba even allows you to combine time tracking and access control. The data is immediately available in the HR solution for further processing.

Quick and easy connection of terminals
Elimination of multiple data entries
No additional servers required
Data is available directly in the personnel file and the time and attendance module
Connection also for combined systems for time tracking and access control
Open interface for not yet supported terminal manufacturers

Absence Management

Whether leave request, sick leave, overtime compensation or parental leave - all absences can be recorded quickly or entered directly by employees via self-services. Managers and colleagues are able to see absences and can react.

Synchronization in the Outlook calendar is automated.

Application processes incl. variants out-of-the-box (e.g. leave application with or without substitute)
Handling processes out-of-the-box (e.g. ensuring sick leave)
Planned absences (leave, special leave, unpaid leave, military service, overtime compensation)
Unplanned absences (illness, child sick, work accident)
Company-wide roll out of leave entitlement
Absences immediately visible in the Outlook calendar

Reporting

The solution provides you with reports of all areas of time and attendance in real time. Meaningful diagrams and tables give you an immediate overview of working hours, leave and sick days, etc. - for a group of employees or for a specific employee in detail.

reports and evaluations for all areas of time and attendance in real time
Diagrams and tables for immediate overview
Evaluations per employee, group of employees or company-wide
Spontaneous evaluations - at any location, by any employee
Further details per mouse click
Export to PDF, Excel or PowerPoint

Video 1: The mobile App Video 2: Customize the mobile app

Time tracking with original Microsoft Apps

Track your times wherever you are and on any device you have at your disposal. You work with reliable original Microsoft Apps, Microsoft Outlook or your favorite browser.

Notebook
Office PC
Tablets (Surface, iPad, Android)
Smartphone (Windows Phone, iPhone, Android)
Microsoft Surface Book

Time tracking via mobile devices can also be restricted by rules. You can use geofencing to specify whether time tracking is only permitted in certain geographical areas (for example, the company premises). Furthermore, the IP address of the mobile device can be used to determine the network in which the employee is located.

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Time tracking in familiar Outlook

Track your times in the familiar Microsoft Outlook, right next to your inbox. Administration and evaluations can also be carried out completely in Outlook.

Administration and evaluations can also be done in Outlook.

You don't have to learn an additional program
You don't have to keep an additional program open
You don't have to remember an additional password for time tracking
Work offline with Outlook and synchronize data later

Alternatively, you can of course also use your favorite web browser or smartphone. This makes time tracking really easy.

No more memorizing passwords

HR departments use an average of 7 HR solutions, which means you have to remember up to 7 passwords.

With HR for Dynamics you no longer have to memorize any passwords. From now on you will use your Microsoft Windows password for all HR functions and HR self-services. What a relief! Of course, the login is secure and encrypted.

This applies to you as an employee in the self-services, to you as an HR manager in your daily HR tasks and of course also to you as a manager.

Learn more

Experience HR for Dynamics live

Experience innovative HR Management in the Microsoft Ecosystem live! In an online presentation, one of our HR experts will show you solutions for your individual requirements. At the same time, you will get to know innovative HR Best Practices.

What's the benefit of a 60 minute live presentation?