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GDPR support in daily life
through Microsoft Outlook

The GDPR data protection regulations require the complete deletion of personal data of rejected applicants. 

When HR managers send CVs and cover letters by email, it is a great effort to delete all data records containing the personal data of each rejected applicant individually. The integration of HR Management for Microsoft Dynamics 365 and Microsoft Outlook enables HR employees to send emails with links to Dynamics 365 records instead of actual files. Thereby, GDPR compliance is automatically ensured.


Microsoft Outlook - Ihr Nutzen für GDPR

Time & Money

When HR managers send emails containing personal data of applicants to other stakeholders, these emails and their attachments must be subsequently deleted in order to comply with GDPR regulations. This is a time-consuming and complicated process for all parties involved, especially when large numbers of applicants are being recruited. The integration of HR Management for Microsoft Dynamics 365 and Microsoft Outlook enables HR employees to send emails with links to Dynamics 365 records instead of actual files, thus automatically remaining GDPR compliant. This saves time and money.

Comfort

Employees and management can perform their daily tasks without having to worry about GDPR and the risk of high fines for non-compliance.

Security

All personal data of applicants and employees are stored in the Microsoft Dynamics 365 platform in accordance with GDPR. HR employees send links to the secure file and not to actual documents containing sensitive data (e.g. CV and cover letter). This way of working is even suggested by Outlook. Therefore, compliance is highly secure.


The advantages of Outlook in daily GDPR life

HR Manager Amira sends an email to her colleague Thomas, Manager of Product Development. She asks him to look at the application for a position in his department and to tell her whether she should invite the applicant for an interview. In Outlook, Thomas can access all the information about the applicant with just one click on the link in the email.

All personal data is stored securely in Microsoft Dynamics 365, eliminating the risk of non-compliance with GDPR.

Thomas and Amira feel good because they work GDPR-compliant without stress - on the contrary: they would have never dreamed of such a convenient way of working.

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